Dear Members,
I have
raised a few points for discussion in the AGM dated 11-12-2011 and request you
to contribute your views and request your attendance for the ensuing AGM for
discussion on all such issues in the broader interest of our Club.
Discussion
is proposed by me on:
·
Avoidable
complication that would arise from the proposed Constitutional amendments
·
Need
to have proper protocol from issuing AGM/EGM notices
·
Should
renovation expenses be capitalized? It results into overstatement of the ‘Surplus’.
·
Reduction
in Bar revenue?
·
Low
average interest earnings
·
Why
large amounts of ‘Advances’ remain outstanding for a long period?
Copy of the
letter submitted to the Club is given below for your perusal.
From:
Mrs. Deepa Tidke
8, Nandanvan, 4th
Road, TPS-III,
Santacruz-East, Mumbai
– 400 055
Date: 29th
Nov., 2011
To,
The Chairman,
MIG Cricket Club,
Bandra – East,
Mumbai
Dear Sir,
I request you to
kindly place the following point/information before the AGM scheduled on 11-12-2011.
You information to me will be highly appreciated. I request you to kindly read
this letter in the AGM so all the members are aware of the various points
raised.
1. Proposed Constitutional amendments:
The proposed amendments that would
alter the last election results retrospectively would result into many
complications and new litigations. The election results are declared, MC &
Board of Trustees formed and all members informed. See the scenario if Mr.
Uchil gives up his Managing Committee seat:
·
Vote
garnered by him would have gone to any other contestant/s
·
So,
any adoption in his place is contrary to the principles of natural justice
·
As
he contested on ‘Barve Panel’ he would be right to claim the right to nominate
any other person in his place.
·
The
‘Change Report’ would be challenged and more litigation to follow.
I propose that let the status quo be maintained and the amendment be made
effective with effect from the next election. Alternatively, let fresh
elections for both the Managing Committee and the Trustees be held by the AGM
decision.
2. AGM Notice signed by Mr. Subodh Kulkarni, President:
Kindly inform the AGM that whether
the post of ‘President’ is as per the constitution of the Club and whether he
is authorized to issue such important AGM notice. If he is not authorized, this
AGM itself would become null & void.
3. Additions to the Buildings:
I propose that details of the additions
to the buildings in 2010-11 Rs. 1,00,95,737 (Fixed Assets Schedule No. C) be
placed before the AGM. In case the same are for renovation/refurbishing of the
premises, the same should be treated as expenses and not to be capitalized.
4. Overstatement of the Surplus:
The income & expenditure Account
may result into unrealistic surplus in such a case. The controllable operational
surplus, if further adjusted for the savings in the power bill and rates &
taxes is then a DEFICIT
OF Rs. 4,05,026.
5. Reduction of Income from Ordinary Membership Fees:
I propose to place before the AGM the
reasons why the same has been less this year by 6%. Whether number of Ordinary
members has reduced this year? Actually new memberships were issued during the
year.
6. Reduction in Permit Room Income:
I propose to place before the AGM the
reasons why the permit room income has reduced where is expected to
substantially increase on account of increased no. of members, increase in
rates etc. Additional bar is proposed as
the present one is becoming crowded! So
how the income was reduced? I proposed to place before the AGM, to be duly certified by the Auditors,
the following details:
·
Opening
stock plus purchases during 2010-11 of the total liters spirits
·
Aggregate
liters of the different spirits sold during 2010-11 as per the sale bills
·
Closing
stock of the different spirits in liters
7. Reduction in Interest Income
Interest income is reduced by Rs.
6,90,837 where the deposits have increased by Rs. 4,74,64,986. The avg. interest works out to only 7.60%
p.a. I propose to place before the AGM bank wise deposit details and
details of any interest loss due to premature withdrawal of deposits during the
year.
8. Life Memberships Issued during the Year:
As per the annual reports, new 98
life memberships were issued as against increase in the fees at Rs.
3,02,07,000; working out to Rs. 3,08,234. Considering the fee @ Rs. 4,00,000
per new life membership, the amount should have been Rs. 3,92,00,000, thus, indicating a shortfall of Rs.
89,93,000/-. I propose that details of the amount collected from each of
the new Life Membership issued during 2010-11, with the names, be placed before
the AGM to remove any confusion in this respect.
9. Loans & Advances:
Major part of the amount of Rs.
1,87,30,533 seem to be outstanding for a
very long period. I propose to place party-wise and date-wise detail of the
advances before the AGM for the members’ information.
I also request to inform the AGM that whether the ‘Mobilization Advance’
of Rs. 25,00,000 paid to a party in the school project matter is now to be
recoverable and if so, what steps have been taken to recover the same.
10. Incorrect AGM minutes:
The minutes recorded in the Annual
reports are not correct, particularly, in respect of the various points raised
by me those find no mention. Further, it was minuted that Dr. Shimpi gave
satisfactory replies to the points raised by me in my letter whereas actually
none of the points were replied. Also, it is stated that all the decisions of
the Managing Committee are informed to the members. It is not true. At least I
have not received any such information till date since the last more than the
last 10 years! There are many other such instances of misstatements.
In view of this, I propose that the video recording of the AGMs/EGMs may
be put on the web site of the Club for impartial view of the members on the
proceedings. You may appreciate that even the Parliamentary proceedings are
shown live on TV! This will make our Club the first one to take such right step
towards transparency in its functioning. The proceedings are anyway video
taped.
Thanking you,
Deepa Jayant Tidke
(LT-18911)
